BOARD OF DIRECTORS MEMBERS

GENERAL DIRECTORS

• Understand and demonstrate a commitment to the organization’s mission and programs
• Keep up to date with issues and trends that affect the organization
• Prepare for meetings by reading agendas, minutes, reports and other documentation required to actively participate in them
• Attend meetings regularly
• Contribute skills and knowledge by participating actively in meetings and committee work
• Make inquiries when clarification or more information is needed
• Understand and take interest in the organization’s financial affairs
• Avoid any potential conflicts of interest
• Understand and maintain confidentiality
• Ensure the organization is complying with all legal and regulatory requirements

PRESIDENT

• Along with the duties outlined for general board members, the President:
• Serves as the Chair and chief volunteer of the organization
• Establishes search and selection committee for the hiring of the Executive Director
• Works with the Executive Director in achieving the organization’s mission
• Provides leadership to the Board of Directors
• Develops agendas for meetings with the Executive Director
• Recommends to the board which committees are to be established
• Seeks volunteers for committees and coordinates individual board member assignments
• Serves ex officio as a member of committees and attends their meetings when needed
• Ensures that board matters are handled properly, including committee functioning, recruitment of new board members, orientations, and meeting preparation
• Discusses issues confronting the organization with the Executive Director
• Reviews with the Executive Director any issues of concern to the board
• Monitors financial planning and financial reports
• Evaluates the performance of the Executive Director and the effectiveness of board members
• Annually evaluates the performance of the organization in achieving its mission and objectives
• Annually reviews matters of governance relating to board structure, role, and relationship to management

VICE PRESIDENT

• Along with the duties outlined for general board members, the Vice President:
• Serves in place as the President in the instance of absence
• Reports to and works closely with the President to provide assistance
• May be assigned to a special area of responsibility such as membership, media, personnel, annual event, etc.
• Performs other duties as assigned by the President

TREASURER

• Along with the duties outlined for general board members, the Treasurer:
• Monitors the finances of the organization, including the board’s review of and action related to, financial responsibilities
• Ensures appropriate financial reports are made available to the board
• Works with the Executive Director to prepare and present the annual budget to the board for members’ approval
• Works with the Executive Director on the development and board review of financial procedures and systems
• Chairs the Finance Committee and prepares agendas for meetings
• Works with the Executive Director to recommend changes to financial policy to the board
• Assists in the selection of an auditor, if needed

SECRETARY

• Along with the duties outlined for general board members, the Secretary:
• Records, prepares and manages the minutes of board meetings
• Maintains records of the board and ensures there is effective management of the organization’s records
• Ensures minutes are distributed to members in a timely manner after each meeting